The following guidelines apply to the rental of meeting rooms at PCE and the tenant agrees to comply with these guidelines. All prices included the technical equipment indicated in the room description on the PCE website at: polymercomplyeurope.eu/content/meeting-room-rental. The above prices include 1 coffee/person for all meetings no more than 4 hours. For all meetings longer than four hours, two coffees/person are included in the daily price. If these rules are not respected, PCE has the right to terminate the lease and refuse any request for room rental to the applicant. All rooms must be booked online and paid by credit card at the time of booking. Pre-registration is not possible and cancellation and no-show fees are charged. Cancellations can only be made by contacting PCE by e-mail or telephone. In any case, PCE collects an administrative fee of € 50 if the rent of the room is canceled by the tenant. For rentals cancelled more than 2 months before the date of the booked meeting, there is no additional cancellation fee. Rentals cancelled between 2 and 1 month before the date of the meeting are subject to an additional cancellation fee of 25% of the rental price. Rentals cancelled between 1 month and 1 week before the date of the meeting are subject to an additional cancellation fee of 75% of the rental price. For rentals cancelled less than a week before the date of the booked meeting, the rental price is charged.

The tenant is responsible for the cleanliness of the meeting facility at the end of the event; A cleaning fee of up to €100 will be charged if the meeting rooms are not reallocated to their original condition. Please read and agree to the following explanations for booking and using one of the meeting rooms at the Hennepin County Library. The entire PCE meeting room is non-smoking. A smoking area is located outside the building on the ground floor. Approval of the following requirements ensures that the Hennepin County Library`s meeting rooms are accessible, welcoming, secure and fairly used by all customers. Polymer Comply Europe SCRL (PCE) offers 4 different meeting rooms for online rental. All meeting rooms can be rented by the hour. For rentals longer than 4 hours, the full daily rate is calculated: for certain parts of the technical equipment, including the keys of the BARKO CLickShare system and the softpens of the interactive screens and digital flipcharts, a responsible person must sign an additional document confirming his responsibility in case of loss or damage to the technical equipment.

This document also includes a fixed fee to be paid in the event of loss or damage to the technical equipment. The fee is 250€/BARKO Clickshare Button and 50€/Soft Pen. Property of the tenant. PCE is not responsible for property belonging to the tenant or tenants that is lost, stolen or damaged during the rental period. Responsibility for guests. The tenant is and acknowledges that he is responsible for the actions and behavior of the tenants during the rental period and at any other time when this customer is on or near the rental space, as a result of the use of the rental space by the tenant. PCE is not responsible for the safety of the tenant`s customers. THE TENANT UNDERTAKES TO EXEMPT PCE FROM ANY LIABILITY AND TO KEEP IT UNHARMED AS A RESULT OF THE ACTIVITIES OF THE TENANT AND THE TENANT`S CUSTOMERS DURING THE RENTAL PERIOD.. . . .